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JUNE/JULY 2013 EXAMINATIONS



Dear Students


Special Main Timed Test (S-MTT) and Annual Examinations (AE) and
Supplementary Examinations (SUPP), are expected to be conducted from 3rd
June 2013 to 21st June 2013 as indicated in the respective Timetables.
Therefore, students are hereby informed that examination registrations for
June 2013 Session shall commence on 10th March 2013 and end on 20th April
2013. Along with the conditions and regulations stipulated in the
University Prospectus of 2012/13, students should meet the following
conditions for their registrations to be complete:

1.        A student applying for a Special Main Timed Test (S-MTT) and Annual
Exam (AE) or Supplementary Exam of a given course unit should have:

a)        Registered for the course for this academic year.
b)        Paid full fees or the prescribed portion of it including Tuition and
examination fees, for the case of degree and non degree students all the
fees are indicated in the invoice printed during online course
registration.

2.        A student applying for Special Main Timed Test (S-MTT) or Annual
Examination (AE)   should note that:

a)        Student is allowed to sit for both S-MTT and Annual Exam of a given
course in the same examination session; in this case June 2013 Session.

b)        If one sits for Annual Exam (AE) without coursework a zero mark is
automatically slotted on the missing Timed Test to complete the
assessment.

c)        Each student should make sure that there is no “RECORD EXIST” status in
the SARIS for the course that he/she intends to register for this June
2013 session.

3.        Upon exam registration, a successful applicant will be provided with
Examination Hall Ticket (EHT) bearing student’s basic personal
information, examination centre, and a list of approved special tests and
exams.

4.        Applicants are advised to apply for courses that do not clash in the
time tables as no student will be allowed to sit for more than one
test/exam during the time meant for one test/exam only or even during
tea/lunch breaks; to minimize cases of courses clashing in the time table,
both Jan/Feb 2013 and May/June 2013 time tables were released in advance
to enable you make an appropriate decision.

5.        Copies of evidence of fees payment (Section 1(b), SARIS Invoice
Printout (for degree and non degree students) and other required evidence
must be attached with the Examination Hall Ticket (EHT) to be submitted by
the student to the Director of the respective Regional Centre for EHT
endorsement.

6.        Items mentioned in section 5 above shall grant permission for one to
enter the examination room, so the items should be kept appropriately by
the candidate.

7.        Special regulations for postgraduate students; any postgraduate student
applying for any of the exams category to be assessed in this session
should have:

a)        Paid a normal annual examination fee of TShs. 30,000/=.

b)        Paid additional TShs. 30,000/= as special TT/exam fee if he/she would
be eligible but for no reasons did not inform the University about the
postponement. Note that this is different from the normal annual
examinations fee paid during registration for new academic year as in 7(a)
above.

c)        Have paid full tuition fees or the prescribed portion of it as provided
in their admission letter from the Directorate of Research and
Postgraduate Studies (DRPS).

d)        Should submit copies of fees payment evidences to their respective
regional directors for verification and subsequently being issued with the
“permission code”(PID Code).

e)        Applicant shall use the PID codes given by DRCs to make online
examination registration and generate the Examination Hall Ticket; the EHT
must be submitted to the DRC for approval together with proof of payments.

8.        The Registration Mode: The registration mode will be online as follows:

8.1        PID Code Issuance for Non Degree and Undergraduate Students
a)        For the Non Degree and Undergraduate students, the PID Code is
generated automatically from SARIS.

b)        In order for a student to be able to generate a PID Code from SARIS,
the following conditions must be met:
(i)        Performed Online Course Registration for this academic year 2012/2013.
(ii)        Having paid FULL ANNUAL TUITION FEE (i.e. 1st and 2nd installments)
as indicated in the SARIS Invoice Printout (SIP).
(iii)        Acquire OUT Receipt from the Regional Centre and his payments
recorded in the SARIS.
(iv)        For student intends to sit for SUPPLEMENTARY, should pay TShs.
5,000/= for each course with SUPP.
(v)        For a student with REPEAT CASE and intends to redo the course, should
pay TShs. 10,000/= for each repeated course i.e. TShs. 5,000/= for MTT and
TShs. 5,000/= for AE.


c)        Upon completion of (section 8.1 (b)), a student can be able to “self”
generate a “Special Randomly Generated Permission Code (PID Code)” by
filling-in the SARIS Invoice Printout Code (SIP Code).

d)        The generated PID Code shall then be used as usual to register for
examinations and print Examination Hall Ticket (EHT).

8.2        PID Code Issuance for Postgraduate Students
a)        A student needs to visit ANY nearest Regional Centre for authentication
and verification for eligibility to sit for the examination.
b)         Note that, all postgraduate students shall be eligible to register for
examinations and given a PID Code if he/she has submitted a proof of
paying the remaining 50% of the Tuition Fee and Examination Fee (TShs.
30,000/=) and all other university fees.
c)        Upon verification of (8.2(a-b) above), the DRC will issue the student
with a "permission code (PID Code)" which will be used to access the
system for self registration. This is expected to reduce a number of
problems including misplacement of documents, claims for incorrect
registration data, time limits, etc. Note that previous "permission codes"
(e.g. those issued/used in Jan/Feb or earlier) are not re-usable.

8.3        The availability of EHT is instant upon completion of registration and
confirmation by the respective student. However, students are advised to
carefully follow the online/inbuilt instructions available in the system
to avoid unanticipated results on the EHT as no excuse will be accepted
for failure to follow the instructions.

8.4        The system will be available at http://des.out.ac.tz (or
http://www.out.ac.tz) from 06th March 2013 to 20th April 2013.

9        PID Code Issuance for Foreign Students
PID code can be obtained if one has met the following conditions;
i.        Performed Online Course Registration for this academic year 2012/2013.
     ii. Pay the tuition and examination fees (and any other prerequisite
fees) as detailed in
        your admission letter
Then, the candidate must contact the International Students Office (ISO)
through iso@out.ac.tz for issuance of   PID code

10        EHTs APPROVAL: An EHT will only be recognized officially after having
been approved by the respective DRC. Therefore, students are required to
consult the DRC for the approval before the Examinations/TTs start.

NOTE:
(i)        A student is supposed to submit duplicate copies of his/her "raw" EHT
to the DRC for approval whereby the original is for the student and the
copy should be left at the Centre.
(ii)        Upon approval, the student should write his/her name in the list of
prospective candidates and sign.
(iii)        Candidates will only be allowed to attend the approved tests/exams
at examination centre(s) indicated on their EHTs.

Please, observe the deadline to avoid last minute rush.


Please also note that the deadline for payment of second installment of
fees was set to 5th March, 2013.  Penalty of 20,000 Tsh will be imposed
for any late payment of fees.



Prof. Elifas Bisanda
Deputy Vice Chancellor (Academic)
The Open University of Tanzania
P.O. Box 23409, Dar es Salaam, TANZANIA

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