JUNE/JULY 2013 EXAMINATIONS

Dear Students

Special Main Timed Test (S-MTT) and Annual Examinations (AE) and

Supplementary Examinations (SUPP), are expected to be conducted from 3rd

June 2013 to 21st June 2013 as indicated in the respective Timetables.

Therefore, students are hereby informed that examination registrations for

June 2013 Session shall commence on 10th March 2013 and end on 20th April

2013. Along with the conditions and regulations stipulated in the

University Prospectus of 2012/13, students should meet the following

conditions for their registrations to be complete:

1.        A student applying for a Special Main Timed Test (S-MTT) and Annual

Exam (AE) or Supplementary Exam of a given course unit should have:

a)        Registered for the course for this academic year.

b)        Paid full fees or the prescribed portion of it including Tuition and

examination fees, for the case of degree and non degree students all the

fees are indicated in the invoice printed during online course

registration.

2.        A student applying for Special Main Timed Test (S-MTT) or Annual

Examination (AE)   should note that:

a)        Student is allowed to sit for both S-MTT and Annual Exam of a given

course in the same examination session; in this case June 2013 Session.

b)        If one sits for Annual Exam (AE) without coursework a zero mark is

automatically slotted on the missing Timed Test to complete the

assessment.

c)        Each student should make sure that there is no “RECORD EXIST” status in

the SARIS for the course that he/she intends to register for this June

2013 session.

3.        Upon exam registration, a successful applicant will be provided with

Examination Hall Ticket (EHT) bearing student’s basic personal

information, examination centre, and a list of approved special tests and

exams.

4.        Applicants are advised to apply for courses that do not clash in the

time tables as no student will be allowed to sit for more than one

test/exam during the time meant for one test/exam only or even during

tea/lunch breaks; to minimize cases of courses clashing in the time table,

both Jan/Feb 2013 and May/June 2013 time tables were released in advance

to enable you make an appropriate decision.

5.        Copies of evidence of fees payment (Section 1(b), SARIS Invoice

Printout (for degree and non degree students) and other required evidence

must be attached with the Examination Hall Ticket (EHT) to be submitted by

the student to the Director of the respective Regional Centre for EHT

endorsement.

6.        Items mentioned in section 5 above shall grant permission for one to

enter the examination room, so the items should be kept appropriately by

the candidate.

7.        Special regulations for postgraduate students; any postgraduate student

applying for any of the exams category to be assessed in this session

should have:

a)        Paid a normal annual examination fee of TShs. 30,000/=.

b)        Paid additional TShs. 30,000/= as special TT/exam fee if he/she would

be eligible but for no reasons did not inform the University about the

postponement. Note that this is different from the normal annual

examinations fee paid during registration for new academic year as in 7(a)

above.

c)        Have paid full tuition fees or the prescribed portion of it as provided

in their admission letter from the Directorate of Research and

Postgraduate Studies (DRPS).

d)        Should submit copies of fees payment evidences to their respective

regional directors for verification and subsequently being issued with the

“permission code”(PID Code).

e)        Applicant shall use the PID codes given by DRCs to make online

examination registration and generate the Examination Hall Ticket; the EHT

must be submitted to the DRC for approval together with proof of payments.

8.        The Registration Mode: The registration mode will be online as follows:

8.1        PID Code Issuance for Non Degree and Undergraduate Students

a)        For the Non Degree and Undergraduate students, the PID Code is

generated automatically from SARIS.

b)        In order for a student to be able to generate a PID Code from SARIS,

the following conditions must be met:

(i)        Performed Online Course Registration for this academic year 2012/2013.

(ii)        Having paid FULL ANNUAL TUITION FEE (i.e. 1st and 2nd installments)

as indicated in the SARIS Invoice Printout (SIP).

(iii)        Acquire OUT Receipt from the Regional Centre and his payments

recorded in the SARIS.

(iv)        For student intends to sit for SUPPLEMENTARY, should pay TShs.

5,000/= for each course with SUPP.

(v)        For a student with REPEAT CASE and intends to redo the course, should

pay TShs. 10,000/= for each repeated course i.e. TShs. 5,000/= for MTT and

TShs. 5,000/= for AE.

c)        Upon completion of (section 8.1 (b)), a student can be able to “self”

generate a “Special Randomly Generated Permission Code (PID Code)” by

filling-in the SARIS Invoice Printout Code (SIP Code).

d)        The generated PID Code shall then be used as usual to register for

examinations and print Examination Hall Ticket (EHT).

8.2        PID Code Issuance for Postgraduate Students

a)        A student needs to visit ANY nearest Regional Centre for authentication

and verification for eligibility to sit for the examination.

b)         Note that, all postgraduate students shall be eligible to register for

examinations and given a PID Code if he/she has submitted a proof of

paying the remaining 50% of the Tuition Fee and Examination Fee (TShs.

30,000/=) and all other university fees.

c)        Upon verification of (8.2(a-b) above), the DRC will issue the student

with a "permission code (PID Code)" which will be used to access the

system for self registration. This is expected to reduce a number of

problems including misplacement of documents, claims for incorrect

registration data, time limits, etc. Note that previous "permission codes"

(e.g. those issued/used in Jan/Feb or earlier) are not re-usable.

8.3        The availability of EHT is instant upon completion of registration and

confirmation by the respective student. However, students are advised to

carefully follow the online/inbuilt instructions available in the system

to avoid unanticipated results on the EHT as no excuse will be accepted

for failure to follow the instructions.

8.4        The system will be available at http://des.out.ac.tz (or

http://www.out.ac.tz) from 06th March 2013 to 20th April 2013.

9        PID Code Issuance for Foreign Students

PID code can be obtained if one has met the following conditions;

i.        Performed Online Course Registration for this academic year 2012/2013.

     ii. Pay the tuition and examination fees (and any other prerequisite

fees) as detailed in

        your admission letter

Then, the candidate must contact the International Students Office (ISO)

through iso@out.ac.tz for issuance of   PID code

10        EHTs APPROVAL: An EHT will only be recognized officially after having

been approved by the respective DRC. Therefore, students are required to

consult the DRC for the approval before the Examinations/TTs start.

NOTE:

(i)        A student is supposed to submit duplicate copies of his/her "raw" EHT

to the DRC for approval whereby the original is for the student and the

copy should be left at the Centre.

(ii)        Upon approval, the student should write his/her name in the list of

prospective candidates and sign.

(iii)        Candidates will only be allowed to attend the approved tests/exams

at examination centre(s) indicated on their EHTs.

Please, observe the deadline to avoid last minute rush.

Please also note that the deadline for payment of second installment of

fees was set to 5th March, 2013.  Penalty of 20,000 Tsh will be imposed

for any late payment of fees.

Prof. Elifas Bisanda

Deputy Vice Chancellor (Academic)

The Open University of Tanzania

P.O. Box 23409, Dar es Salaam, TANZANIA